> If any non-EU companies know a cheaper way to process transactions in the EU, I'm all ears...
Depending on your volume, it's really not expensive to setup a legal entity in the UK. Since UK is leaving (unsure if EU financial access will continue) Ireland is a good alternative. A UK company costs < £100/yr to maintain. Depending on your volume, it may be worth exploring with your lawyer/accountant.
Perhaps there's merchant-of-record services too, that are incorporated in the EU and I believe legally act as an agent to sell your product.
In pretty much every country you need a director or similar who's a resident of that country. There are agencies doing that for you but that's not cheap and not without risk. Running a company without residence is usually not worth it for small companies.
No. But you don't necessarily need an accountant in the UK.
Off the top of my head, the Companies House filing fee of around £15/yr, an address for the company (around £50/yr) are all you require to hold a UK company.
For a tech company that uses Xero and feeds in invoices programmatically filing the statutory returns by an accountant might cost £1000/yr (or 0 if you wish to DIY, the UK's HMRC makes self-filing easy unlike the IRS). Plus £360/yr for Xero (free accounting software probably won't cut it).
VAT returns and PAYE returns are pretty easy to self-file; Xero does them automatically and HMRC provides free software for it. The annual statutory accounts are more difficult, and you probably want an accountant.
Rough figures: if you want to be cheap, use Xero discounts and DIY, it's around £500/yr. With an accountant, but you still doing some of the work, perhaps £1500/yr.
Depending on your volume, it's really not expensive to setup a legal entity in the UK. Since UK is leaving (unsure if EU financial access will continue) Ireland is a good alternative. A UK company costs < £100/yr to maintain. Depending on your volume, it may be worth exploring with your lawyer/accountant.
Perhaps there's merchant-of-record services too, that are incorporated in the EU and I believe legally act as an agent to sell your product.